Kolkata Bodo Student Association
The Executive body of Kolkata Bodo Association:
1. President : Sri. Sourav Iswarari, MD (Kolkata)
2. Vice-President : Sri. Partha Narjinary, M.Tech (Mech) IEM, (Kolkata)
3. Secretary : Sri Sandeep Mochari, MA (English) RBU, (Kolkata)
4. Treasurer : Miss Ambika Muchahari, B.Tech (Computer), (Kolkata)
5. Asst. Secretary : Sri. Julien Narjinary, Bsc. (HM), Amity University,(MP)
6. Accountant : Miss. Aditi Narjinary, BA (H) (Kolkata)
7. Member : Sri Ambrose Borogaon, M.Phil (English)
Memorandum of Association:
1. Name of the society shall be: “KOLKATA BODO STUDENTS’ ASSOCIATION”.
2. The Registered office of the society shall be situated at: 2/193, M. B. Road, Rabindranagar, (Begorkhal More) P. O.: Parnasree Palli, Kolkata - 700060 in the State of West Bengal.
3. The objects for which the society is established are:
(a) To propagate and promote fellow-friendship and co-operation amongst the Bodo Students studying in various educational institutions in Kolkata & Suburb.
(b) To propagate, preserve and promote Bodo arts, culture, social and economic activities in furtherance of the objects of the Association.
(c) To preserve and promote interests and objects of the Association and to extend all possible help to its members particularly during needs like ailments, bereavements and difficulties.
(d) To undertake welfare activities in the interest of the Bodo students of Kolkata.
(e) To help the aged, sick, helpless and indigent persons.
(f) To arrange and organize education on computer both in theoretical and practical classes among the needy students of the society without profit motive.
(g) To undertake activities for generating funds for the Association.
(h) To publish or cause to be published useful literatures, magazines, etc. without profit motive.
(i) To help the needy students of our community for the prosecution of studies.
The functions and objects of the Association shall always remain restricted within the meaning of the section 4 (2) 0f the West Bengal Society Registration Act 1961 irrespective of any object mentioned in the present document in agreement or opposed to the said section.
Before commencing the activities of the Association necessary approval / permission will be obtained from the Government, or other appropriate / concerned authorities as and when required.
The income and the properties of the Association shall be applied solely to promote the objects of the Association as set forth in the Memorandum of Association and no portion thereof shall be paid to or divided amongst its members in any form or manner, provided that nothing contained herein above shall prevent the Association to reimburse expenses incurred by any of its members or any other person, authorized in that behalf by the Association, for the purpose of the Association:
RULES & REGULATIONS OF
KOLKATA BODO STUDENTS’ ASSOCIATION, KOLKATA
Kolkata, West Bengal
The broad objects of the Association are set out in the Memorandum of Association of the Association.
MEMBERSHIP
1. Admission:
(a) The signatories to the Memorandum of Association and the office bearers of the Governing Body of the Association shall be the first members of the Association.
(b) Criteria - The person should be a Bodo Student and satisfy the following:
(i) Should be of 18 years of age at the time of enrolment;
(ii) Either of the parents is a Bodo-Kachary / Mech;
(iii) Studying in any Educational institutions like Graduate & Post graduate level of management and Technical courses in various disciplines, law, Medicines, Fashion Designing etc... in Kolkata and any other universities in West Bengal;
(c) The Governing Body of the Association may, at its sole discretion, admit any person as a member of the Association irrespective of creed, sex and religion, who is above 18 years of age and has agreed in writing to abide by the Memorandum of Association and Regulations of the Association, who, in the opinion of the Governing Body, may be interested in promoting the aims and the objects of the Association. The decision of the Governing Body as regards admission or refusal shall be absolute and final.
(d) The Governing Body in its discretion may admit any person as Associate or Honorary member with or without voting rights.
2. Cessation of Membership:
Any member shall cease to be a member:
(i) on acceptance of his/her resignation;
(ii) on his/her becoming insane or insolvent;
(iii) on grounds of grave misconduct, moral and financial turpitude;
(iv) on continued default in payment of Association’s dues for there consecutive years.
3. Register of Members:
The Association shall maintain a register of members containing names, addresses, names of the Educational Institutions with date of admission and course pursued, the date of becoming a members and or cessation of membership. The register shall be kept in the registered office, in the custody of the designated officer and shall be available for inspection of the members of the Association on requisition. All entries required to be made therein shall be entered within a period of 30 days of the relevant event.
4. Rights and Obligations of a Member:
(a) A member of the Association will enjoy the following rights:
(i) to participate in any General meeting of the Association;
(ii) to elect and be elected in any Body of the Association;
(iii) to suggest any matter for discussion by the General Body or a Sub-Committee;
(iv) to inspect records and accounts of the Association on formal requisition.
(b) The obligations of the members of Association will be as follows:
(i) The admission fee for the members shall be Rs.50/- (rupees fifty only) and the monthly/annual membership fee shall be Rs.10/- (rupees ten only).
(ii) In regard to Associate and Honorary member, the amount and mode will be decided by the Governing Body.
5. Expulsion and Removal of member
If any action or actions of any member of the Association, is found to be detrimental and in violation of any Rules and Regulations, interests and objects of the Association, such member shall at first be served with a show cause notice showing therein the proposed charges to be framed and asking for explanation in defense within a reasonable time. If no reply is received within a reasonable time or times as may be allowed, the Governing Body may take any action as it may deem fit and proper ex-parte. On the basis of the enquiry the Governing Body may censure, suspend or expel such member from the membership of the Association.
However, the expulsion of a member will be only on the recommendation of the Governing Body and by majority decision. Any claim, representation against or plea for reconsideration of the decision of expulsion, suspension and censure shall be placed before the Governing Body whose decision in the matter shall be absolute and final.
GOVERNING BODY
1. Composition, Election, Appointment, Resignation/Removal - Terms of Office:
There shall be a Governing Body consisting of not less than 10 (ten) members. The office bearers of the Governing Body shall comprise of President, Vice President, Secretary, Treasurer, Convener and Executive Committee Members.
The initial office bearers and other Committee Members shall be nominated, selected and / or elected from amongst the persons taking keen interest in the affairs of the Association and thereafter, on the expiry of the first term, members of the Association shall be elected at the Annual General Body Meeting of the Association.
The Advisers shall be permanent invitees to the Governing Body meetings. Two Committee Members may be co-opted by the elected office bearers through majority decision to assist the office bearers. Nominations shall be made in such a manner so as to allow due representation to various Educational Technical & Professional Institutes of Kolkata and other places of West Bengal which may be decided by the Governing Body of the Association.
If any member of the Governing Body dies, retires, or becomes incapable of performing or conducting any works or affairs or business of the Association, the vacancy may be filled up, if called for, by election or nomination of any committee member by a majority decision of the Governing Body.
The term of office of the Governing Body shall ordinarily be two years, unless it is dissolved/ terminated early due to unforeseen circumstances. After election, the old Governing Body will continue to function till the new Governing Body takes over the charge, which shall, under no circumstances, be more than thirty days from the date of election. On expiry of aforesaid period of thirty days the new Governing Body shall be deemed to have assumed office.
2. Meeting:
A meeting of the Governing Body shall be held at least once in every quarter at such place, date and time, as the President or the Secretary may determine.
In addition to the meeting called by the President/Secretary, any five members of the Governing Body may requisition a meeting and, in that event, the Secretary shall convene a meeting within a fortnight from the date of receipt of the requisition, failing which the President may do so after giving reasonable time through a notice. Such meeting will discuss exclusively the issues raised in the requisition of the member.
3. Notice & Quorum of the Meeting of the Governing Body:
Seven days’ notice specifying the business to be transacted, also specifying the place, date and time of the Meeting of the Governing Body shall be given to every member of the Governing Body. Emergency meeting may be called on 24-hour notice. Presence of one-third members shall constitute quorum for the meeting and if there is no quorum within thirty minutes of the time specified, the members present shall adjourn the meeting to a particular date, time and venue.
4. Procedure of the Meeting
The President or in his absence, the Secretary shall preside over all meetings of the Governing Body and in their absence the members present shall elect a Chairperson for the meeting from amongst the members present. All issues taken up will be decided by majority decisions/votes, each member having one vote. The President or the Chairperson conducting the meeting shall have a second or casting vote in addition to his own vote in case of a tie.
5. Power and Duties of the Governing Body
The Governing Body shall have general power of control, supervision, conduct and manage all the affairs of the Association and, in particular, shall discharge the following duties:
(a) to appoint a sub-committee with such power and specific duties as may be considered necessary or expedient by the Governing Body;
(b) to accept donations, gifts, subscriptions, movable or immovable properties in furtherance of and for advancement of the objects of the Association within the framework of its Memorandum;
(c) to sell, lease, mortgage or otherwise dispose of and deal with all or any part of the properties of the Association;
(d) to open bank account(s) in the name of the Association in one or more banks;
(e) to keep proper books of accounts of the Association and to get the same audited;
(f) to co-opt not more than two members to the Governing Body;
(g) to appoint a person or persons to assist Secretary/Treasurer of the Association in maintaining the books of accounts and other secretarial works on payment of salary & allowances as may be decided;
(h) to conduct any other business not specified herein above for the attainment of the objects of the Association provided that such business is not repugnant or contrary to such object;
SAFE CUSTODY OF PROPERTIES
1. The Governing Body shall be responsible for safe custody and management of the funds, properties and assets of the Association.
2.The funds of the society shall be kept in banks/post offices/ Mutual Funds and be invested in any securities specified under Sec. 20 0f the Indian Trust Act, 1882.
BOOKS OF ACCOUNTS & INSPECTION
The accounts and other statutory books shall be kept in the registered office of the Association and shall be open to inspection by any member at such time and place as the Governing Body/President/Designated Authority may decide and direct on receipt of a written request from any member.
ACCOUNTING YEAR
1. The accounting period of the Association shall be 12 Calendar months beginning on the 1st day of April and ending on the 31st day of March of the following year.
2. However, the first accounting period shall consists of a period less than 12 Calendar months and will begin from the day and date of registration and shall end on the 31st March of the following year.
GENERAL BODY MEETING
Annual General Body Meeting:
Notice:
The Secretary shall, on behalf of the Governing Body, call Annual General Body Meeting within six months from the end of the every financial year and give at least 14 days’ clear notice to all members indicating the agenda, venue, date, day and time of the meeting.
Agenda:
The business to be transacted at the Annual General Body Meeting and or Special General Body Meeting, if any, will be as under:
(a) To adopt, with or without modification, the Annual Performance Report of the of the Association;
(b) To pass and accept audited accounts of the Association for the year ended;
(c) To appoint auditor or auditors for current year’s accounts;
(d) To transact such business as may be proposed by the Governing Body;
(e) To transact such other business as may be brought by any member giving 14 days’ clear prior notice;
(f) To conduct general election, as and when due.
Quorum in Annual General Meeting:
Presence of one third members, before commencement of the meeting, shall constitute quorum.
Manner and Method of Voting:
The voting in the General Body meeting shall be by secret ballot.
(i) Extra-ordinary General Body Meeting:
The Governing Body may direct to convene an Extra-ordinary General Body Meeting to consider addition, alteration or amendment of the Memorandum/Regulations of the Association. Seven days’ clear notice along with the draft of proposed changes shall be sent to all members before the meeting. The resolution for change, amendment, etc. of the Memorandum and Regulations shall be proposed, deliberated and if two third of the members present accept proposed addition, alteration, or amendment of the Memorandum/Regulations of the Association, the same shall be accepted.
(ii) Special General Body Meeting:
Special General Body Meeting may be convened by the Governing Body, at its sole discretion, at any time to discuss any urgent matter if the Body is of the view that the urgency of the matter cannot wait till next General Body Meeting.
Any member of the Association can also request the Governing Body to convene a Special/General Body Meeting and in the event the request of the member to convene such Special / General Body Meeting is not honored; such Special/General Body Meeting shall have to be convened if the demand for such a meeting is requested by one-fourth of the total ordinary members of the Association in writing. At least seven days notice shall be given to every member for Special General Body Meeting.
DUTIES OF THE OFFICE BEARERS
President shall:
(i) preside over the meetings of the Association;
(ii) take disciplinary actions as decided by the Governing Body to remove, dismiss, etc. any member;
(iii) take decision in matters requiring urgent attention in consultation with the Secretary;
(iv) render advice sought by the Secretary to call meetings, emergency meetings, etc.
Secretary shall:
(i) convene all meetings of the Association;
(ii) maintain the minutes of all meetings;
(iii) issue general circulars and notices;
(iv) receive membership applications;
(v) place membership applications before the Governing Body;
(vi) authorize receipts of any amount of subscription, etc.;
(vii) authorize all payments and expenditure;
(viii) get the accounts of the Association audited by a Chartered Accountant;
(ix) ensure compliance with all statutory requirements;
(x) operate bank account(s) jointly either with the President or the Treasurer.
(xi) transact all other business as per the decision of the Governing Body.
Treasurer shall:
(i) maintain and cause to be maintained, keep or cause to be kept any Cash Book and such other accounts as are necessary;
(ii) operate bank account(s) jointly with either the Secretary or the President;
(iii) provide general outline of financial management in furtherance of the Objects of the Association;
(iv) prepare budget in consultation with the Secretary and the President;
(v) participate in financial decisions.
AUDIT OF ACCOUNTS
The accounts of the Association shall be annually audited by an auditor to be appointed by the Governing Body in furtherance of the decision taken in the General Body Meeting.
SUIT AND LEGAL PROCEEDINGS
All suits and legal proceedings by or against the Association shall be in the name of the Secretary or such person as may be authorized by the Governing Body and will be under the jurisdiction of Calcutta High Court.
ALTERATION OF MEMORANDUM & REGULATIONS
(a) The Memorandum and Regulations may be altered, modified, rescinded or added to by special resolution passed by two third members present and voting in a General Body Meeting called for the purpose.
(b) Subject to above, the Governing Body shall have powers to make, add, alter, modify or rescind such Bye-laws and Rules as may be considered necessary in the interest of smooth functioning of the Association.
DISSOLUTION OF SOCIETY
Subject to the provisions of Sections 24 & 27 of the West Bengal Societies Registration Act, 1961 or any Statutory modifications thereof, the Society may be dissolved by a resolution to that effect passed by 3/4th members of the society at a general meeting. The said meeting shall also decide the manner of disbursement of the funds and assets of the Association, if any, after dissolution.
After dissolution the Funds and Assets of the Society will be transferred to a society duly registered having same aims and objectives.
We, the undersigned members of the Governing Body of the Society, do hereby certify that the above is a true copy of the Regulations of Society.
Signature of the three members of the Governing Body: